Exam Proctoring

SSCC Students

Non-SSCC Students 

Student/Proctor Agreement for Non SSCC Student
Non SSCC Students Test Proctoring Procedures

On Campus Make-Up Exam for Currently Enrolled SSCC Students


Testing and Assessment Services will proctor make-up exams for SSCC students who miss an exam due to illness or certain outside activities. All exams are by appointment only and space is limited.  
 
Proctoring of SSCC Make-Up Exams is a courtesy service for students and is only offered upon approval of the instructor and within the guidelines provided here. Students and instructors using our services must be familiar with all testing procedures. Please read all information before utilizing the Testing and Assessment Center proctoring services.

Availability
  • For the Fall 2013 Semester, make-up exams will be offered every Monday beginning September 9.
  • Make-up exam sessions begin at 8:30 a.m.  Several sessions will be available throughout the day.   All dates and times are available in the online registration system below.
  • The Testing and Assessment Center has a dedicated proctoring room for proctoring exams; however; the space is limited to a maximum of 40 students at any given time. 
  • Paper/pencil and computer-based exams may be proctored in the Testing and Assessment Center.
Testing and Assessment Policies and Procedures for Make-up Exams

  • Proctoring services are to be used for individual make-up exams only. The Testing and Assessment Center cannot accommodate testing for entire classes.
  • Proctored exams are by appointment only.
  • Testing and Assessment staff will proctor the exam.  The proctor’s function is to ensure procedural integrity and security of the exam in a secure environment.
  • Make-up exams will be offered only during semester sessions.  No make-up exams will be proctored during the week of final exams. 
  • Exam proctors will not collect or disseminate any non-proctored materials including homework, papers, surveys, or take-home tests. 
  • Make-up exams must be turned in immediately when the specified time limit is over, no exceptions.
  • Proctors will follow the instructor's specific testing instructions attached to the exam.
  • If a student is caught cheating, they will be suspended from future testing opportunities in the Testing and Assessment Center until disciplinary actions have been determined.  The instructor will be immediately notified.
  • Currently enrolled Shelton State students are not charged a fee to complete a make-up exam for courses taught at Shelton State.
  • Children and other visitors are not allowed in the Testing and Assessment Center during make-up exams.
  • Students must contact the Office of Disability Services if they require ADA accommodations for make-up exams. Instructors should also contact the Office of Disability Services if they have questions regarding accommodations for students. 
Student Instructions

Current Shelton State Community College students who have missed a course exam may be able to take a make-up exam with their instructor’s approval.  Testing and Assessment staff will proctor the exam based on the instructions of the instructor but have no authority to approve a make-up exam for a student. All make-up exams will be administered in the Testing and Assessment Center on the Martin Campus. This is a free service for current SSCC students.

General Information for Students
  • You must register through the online registration system to take an exam.
  • Before scheduled exam date, students should notify the instructor of scheduled make-up exam date and review instructor’s guidelines, instructions, and materials that may be used on the exam. 
  • Student should ask the instructor to deliver exam to Testing and Assessment Information Desk no later than 11:00 a.m. on Friday before the scheduled make-up exam.  Specific exam delivery instructions are available in the instructor instructions.
  • Students are responsible for providing any materials needed for testing such as calculators, blue books, and pencils.  Proctors will provide and collect all scratch paper at the end of the exam. 
  • Students should report to the Testing and Assessment Center, Room 1826, at least 15 minutes prior to their scheduled make-up time.  
  • Before being seated for the exam, students are required to provide an official, non-expired, and current picture ID. 
  • Students must know their instructor’s name and the class name.
  • No electronic devices of any sort will be allowed while testing, unless specifically noted by the instructor on the Request for Make-up Exam Form.
  • Books, bags, and other belongings must be left in the locker provided by Testing and Assessment Services.
  • If a student cancels their appointment or fails to show, the exam will be returned to the instructor.  It will then be the student’s responsibility to meet with the instructor to determine eligibility for retesting.
To schedule a make-up exam, students should complete the following:

  • Contact instructor for approval to take a make-up exam.
  • Schedule make-up exam through the online registration system below.
  • Notify instructor of the scheduled date, and ask the instructor to deliver exam and completed Request for Make-up Exam Form to the Testing and Assessment Center no later than 11:00 a.m. on Friday before the scheduled exam.   If an instructor needs assistance in obtaining the Request for Make-up Exam Form, they may contact their Division Chair or email testing@sheltonstate.edu.
Schedule Make-Up Exam 
Click here to schedule your make-up exam (currently enrolled SSCC students).



Instructor Instructions 

  1. Approval for a student to take a make-up exam in the Testing and Assessment Center is at the discretion of the instructor.  Testing and Assessment staff will proctor the exam based on the instructions of the instructor but have no authority to approve a make-up exam for a student.
  2. All exam instructions (testing procedures, maximum time limit, and calculator use) must be reviewed with the student prior to coming in for a make-up exam.
  3. Two forms need to be completed by the instructor and included with the exam.  The Request for Make-up Exam Form  should be attached to the exam and the Routing Sheet should be attached to the envelope that contains the exam. 
    1. Instructors must fill out a Request for Make-up Exam Form and attach it to the exam to be proctored with the name of the student to be tested. (MS Word version: Request for Make-Up Exam Form).  
    2. The exam and Request for Make-up Exam form should be placed in a sealed envelope with the instructor’s signature over the seal.  If needed, blank envelopes may be picked up at the Testing and Assessment Information Desk. The Testing and Information Center Information Desk is located in front of the Bean-Brown Theatre on the east side of the building.   
    3. Instructors must fill out a Routing Policies Form and attach the completed form to the front of the sealed envelope.  
  4. Exams may be delivered to the Testing and Assessment Center Information Desk during the hours of Monday – Thursday, 8:00 a.m. – 5:00 p.m. and Friday between 8:00 a.m. – 11:00 a.m. OR via email to testing@sheltonstate.edu
  5. Exams must be delivered by 11:00 a.m. on Friday before the scheduled exam on Monday.

Test Proctoring Procedures for SSCC Students

Students wishing to take tests on a site other than Shelton State Community College must have the approval of their instructor and an approved proctor to administer all exams. Only students outside the Shelton State service area may take tests at another location. The SSCC service area includes students who reside in Tuscaloosa, Pickens, Hale, Bibb, Greene, Sumter, and Marengo counties. Special circumstances which prevent students in the SSCC service area from testing on campus at SSSCC, will be reviewed on an individual basis.  Please submit your special request to Martha Key, Director of Testing and Assessment at mkey@sheltonstate.edu. It is the responsibility of the student to secure an acceptable proctor and ensure that a Student-Proctor Agreement form is completed and submitted to the Testing and Assessment Center. The student must pay all expenses associated with proctoring exams. Expenses may include envelopes and postage for returning tests or any special proctor fees.  All proctor information that is submitted will be verified before approval.  

Proctors must be one of the following:
  • A college or university testing center proctor 
  • Educator: a college or university faculty member 
  • A test administrator at a professional testing center 
  • A librarian
  • Educator: a state certified teacher or counselor at an accredited educational institution 
  • Military: an Educational Services Officer (ESO) 
  • A college or university learning center coordinator 
Proctors may not be:
  • A fellow student 
  • A relative of the student 
  • A resident at the same address as the     student
  • A direct supervisor of the student 
  • A co-worker of the student 
  • An employee of the student 
  • A friend

Procedures:

  • The student downloads a SSCC Student/Proctor Agreement form and completes the Student Agreement portion. 
  • The student secures an acceptable proctor and provides the proctor with the Student/Proctor Agreement form. 
  • The proctor reads the Test Proctoring Procedures, completes the Student/Proctor Agreement form, and returns it to SSCC Testing and Assessment Center by fax or email to testing@sheltonstate.edu
  • Documentation, if requested, must be written in English. 
  • After approval, all tests/passwords will be sent directly to the proctor. 
  • The test proctor will administer the exam in a quiet and secure environment at their institution, and insure that all testing instructions are followed. For on-line testing requiring a password, the proctor is to enter the password after the student logs in to their course. Under no circumstance is the student allowed access to the password. 
  • The test proctor will maintain the integrity of the tests at all times. Students are only allowed access to tests at the time of administration. No photocopies allowed. The proctor will administer the exam at their institution. 
  • If there is a problem in taking the exam on the computer (eg. computer malfunctions and student cannot complete the exam), it is the proctor's responsibility to notify immediately the SSCC Testing and Assessment Center either by phone or email informing them of the problem. If this is not done, the student may not be able to retake the exam. 
  • The proctor is responsible for returning the original test(s) to the SSCC Testing and Assessment Center. The student is responsible for reimbursement of all mailing costs and proctoring fees. 
  • The proctor must have and use the professional telephone number and email address which corresponds to the institution where the proctor is employed and through which the proctor has the job title qualifying to be a proctor (Email accounts from MSN Hotmail, Yahoo, EarthLink, Verizon, and other similar email providers are unacceptable). 
  • Any special accommodations that the student might need must be documented with Shelton State Community College Office of Disability Services and it is the responsibility of the student to make any arrangements for special accommodations with the proctor prior to the testing date. 

After reading the proctoring procedures above, mail or fax the completed Student/Proctor Agreement to: 

Shelton State Community College 
Testing and Assessment Center 
9500 Old Greensboro Road Box 188
Tuscaloosa, AL 35405

Phone: 205.391.2231
Fax: 205.391.2265
Email: testing@sheltonstate.edu 

Test Proctoring Procedures for Non SSCC Students or SSCC Students Taking Exams for Other Institutions

Overview

Shelton State Community College offers proctored exams for distance learning students attending other colleges as well as business and community related exams.  We are an active member of the National College Testing Association.  All proctored exams are taken under the supervision of trained professional testing staff. The proctor’s function is to ensure procedural integrity and security of the exam in a secure environment. 

As a member of the Consortium of College Testing Centers (CCTC), Shelton State Community College Testing Services offers exam proctoring services for students, either through CBT or paper-based . The CCTC was established by the National College Testing Association (NCTA) and publishes professional standards and guidelines for post-secondary test centers that are followed at Shelton State Community College.

Scores

All exams will be returned to your institution for scoring.  Paper/pencil exams will be returned via the method requested by your institution (e-mail or fax). All exams requiring surface mail must be taken at least one week prior to the due date at your institution. Overnight delivery is not available. USPS Priority Mail is available.  For USPS Priority Mail, the student must furnish a prepaid, addressed envelope with the understanding that it will be sent the next business day from the SSCC Testing and Assessment Center.

Scheduling and Fees

Students may request a testing date by sending an email to testing@sheltonstate.edu.  Fees based upon the length of test.  The cost of the test is $30 per exam lasting two hours or less and $50 for exams lasting longer than two hours.  Fees may be paid in the Cashiers Office (open only during standard business hours) on the Martin Campus prior to testing. The fee is non-refundable and reserves a place for the originally scheduled test date only.  Bring proof of payment as well as valid government or school-issued picture identification when coming for testing.

Policies

In order for the independent study exams or the distance learning course exams to be proctored at Shelton State Community College, the candidates must adhere to following procedures.
  • Submit completed Request for Test Proctoring Services by email to SSCC Testing Services at testing@sheltonstate.edu to have the exam proctored at Shelton State Community College.
  • Director of Testing will review request and return Proctor Agreement Form by email to applicant.  If request is approved for proctoring services at SSCC, the candidate will submit Proctoring Agreement Form to their home institution or agency for approval.  
  • After the candidate’s home institution or agency approves the exam proctoring venue at SSCC, then the secure paper exam is sent to the Director of Testing and Assessment, via air express or USPS mail to 9500 Old Greensboro Road #188, Tuscaloosa, AL 35405 or the CBT exam passwords are emailed to testing@sheltonstate.edu.
  • After all approvals have been made and agreed upon by the home institution or agency and Shelton State Community College, the testing appointment is made by the candidate.
  • Prior to the exam proctoring session, the candidate pays the $30.00 per exam proctoring fee directly to the Cashier’s Office located on the Martin Campus.  
  • On the day of their exam, the candidate comes to testing services in Room 1826 and brings their payment receipt and photo identification from their college, employer, or government agency.
  • The candidate’s signature and photo identification must match.
  • The test proctor verifies that the exam was proctored under secure conditions and that the candidate was monitored at all times and did not use unauthorized materials or receive outside help during the exam.  The signed proctor’s document is returned with the exam materials to the candidate’s home institution or agency.

Please ensure your school sends your exam materials prior to the scheduled date of testing to allow for processing. Materials should be received at least 3 days in advance. Exams that are received the day of the student’s required date of testing may not be processed on time, which could cause delays and possibly prevent the student from testing. 

We proctor both paper and pencil exams and computerized tests.   We accept exams via mail, or email.